Description of data protection

Combined description of file and document of information

Personal Data Act (523/99), sections 10 and 24
Date when drafted: April 16th 2013

1. Controller of the register

Loviisa Tourist Office
Karlskronabulevardi 8
07900 Loviisa
tel. +358 19 555 234, +358 40 555 3387

2. Person in charge of matters pertaining to the register and/or contact person

Name: Lilian Granberg
Address: Mannerheiminkatu 4
Post office: 07901 Loviisa
Telephone number: +358 440 555 234
E-mail address:

3. Name of register

User register for the service Visit Loviisa

4. Purpose of personal data processing / purpose of register

The contact information of the persons maintaining the objects of interest are collected in the register, in order to it being possible to contact them as regarding the information for the object of interest or other matters related to the service Visit Loviisa.

5. Data content of register

First name and last name.

6. Regular sources of data

The customer information is collected by means of a form, which is located at the Visit Loviisa web service. Generally the customer submits his/her information. If the customer so wishes, then the person maintaining the register can with the aforementioned form enter information submitted by the customer in the register.

7. Regular disclosure and transfer of data outside the EU or the EEA

The data is not disclosed and it remains solely with the controller of the register. The data is not transferred outside the European Union or the European Economic Area.

8. Principles for protection of the register

A. Manual material

If manual material is printed from the electronically stored register, then the material is stored in a locked room and only the controller of the register has the right to use the information.

B. Electronically stored data

The register is located on a server administered by Aptual Oy. The server is placed in a supervised server centre. Only the controller of the register and the main user of the service Visit Loviisa have access to the data in the register. Only the controller of the register has the right to use the information.

9. Right of access and implementation of said right

Everyone has the right to access the data concerning him/her. The right of access is free of charge. A request for access shall be made in writing on a personally signed letter or personally at the office of the controller of the register.

10. Data rectification and implementation of rectification

Everyone has the right to request rectification of data in the register. It is recommended that a request for rectification is made in writing and in a sufficiently detailed way.

11. Other related rights

According to section 30 in the Personal Data Act a data subject has the right to prohibit the controller to process personal data for purposes of direct advertising, distance selling, other direct marketing, market research, opinion polls, public registers or genealogical research.

Requests of access and rectification, as well as prohibitions as regarding processing of personal data are addressed to:

Loviisa Tourist Office
Karlskronabulevardi 8
07900 Loviisa
tel. +358 19 555 234, +358 40 555 3387